Job Description:

Job Title

Purchase Ledger Clerk

Salary

Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.

Location

Tipton

Our Company

Doocey Group is a family-run utility and civil engineering contractor with over 40 years’ experience built on strong, Black Country values. We’ve experienced significant growth over the past 10 years which we’ve achieved through consistently delivering high quality work on behalf of our clients, including National Grid and South Staffordshire Water. We pride ourselves on the strength of our relationship with our clients and subcontractors and despite operating in a very fast-paced and often challenging industry, we will soon register a turnover of £100m, a significant milestone for the organisation. If you’re looking to join a business that values hard work, loyalty and ambition, you’ll feel right at home here.

The Role

As a Purchase Ledger Clerk, you will be responsible for managing and maintaining the Group’s accounts payable systems and processes. You will ensure that all supplier invoices are processed, recorded accurately, and paid within agreed timelines. The role involves working closely with suppliers, internal departments and maintaining excellent stakeholder relationships. The role involves the processing of a high volume of emails and invoices, with several signatures required across departments for each invoice. This is a critical position for the business, where no two days look the same and day plans are often changed and rearranged at the last minute.

Responsibilities

• Processing a high volume of invoices through a multi-step approval process
• Managing multiple signature requirements at various stages of the ledger workflow
• Handling a large volume of supplier queries with patience, persistence and attention to detail
• Reconciling supplier statements and resolving discrepancies efficiently
• Maintaining accurate and up-to-date records despite frequent interruptions and competing priorities
• Working closely with colleagues across departments to ensure approvals, clarification and escalations are completed
• Receive all supplier invoices and code them against the correct company, department or contract
• Match invoices with their receipts and obtain the required authorisation for invoice clearance
• Follow up queries on a weekly basis, ensuring invoices are approved in a timely manner
• Support and process supplier queries, working with stakeholders within other departments where necessary
• Work towards the processing of payments to meet suppliers requested terms and conditions
• Work within tight deadlines for weekly processes, ensuring all information is accurate and completed within the required finance SLA’s
• Maintain accurate purchase ledger accounts and digital records, including payment terms, bank details and credit limits

Personal Qualities

• Patience and persistence – able to follow processes through to completion, even when multiple approvals are required
• Strong attention to detail – ensuring accuracy across a large volume of invoices and supplier queries
• Resilience under pressure – capable of managing high workloads and tight deadlines in a fast-paced environment
• Excellent organisational skills – able to priorities effectively and manage competing demands
• Clear and confident communication – skilled at engaging with colleagues and external stakeholders at all levels, including senior management, and maintaining positive supplier relationships
• Problem-solving mindset – proactive in identifying issues, escalating where necessary and driving resolutions
• Flexibility and adaptability – comfortable working within complex processes and able to adjust to changing requirements
• Professionalism with a positive outlook – maintaining composure, efficiency and a constructive attitude always
• Discretion – the ability to work with sensitive information/date while maintaining the highest levels of confidentiality

Technical Skills & Experience

• Experience working in purchase ledger
• Experience working in fast-paced and demanding environments
• Experience processing large volumes of invoices with multiple approval stages
• Administration experience is essential

Qualifications & Training

• Working knowledge of Sage 50 and/or Sage 200
• Comprehensive knowledge of Microsoft Office software, especially Microsoft Word and Excel

Additional Information

Doocey Group value a diverse workforce and welcome applications form all sections of the community, regardless of any protected characteristics.

Please note that we operate with a preferred supplier list and will not accept unsolicited CVs from recruitment agencies with whom we do not have an existing agreement.

By submitting your application, you consent to Doocey Group retaining your CV, application details, and personal information for the purpose of considering you for current and future employment opportunities. Your information will be stored securely and will only be shared internally as necessary.